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Resources for Department Chairs

Fall Semester 2025

APC Department/Program Faculty Tenure & Promotion
Advising week deadline for new/revised Spring 2026 course proposals
DUE SEPT 19
 
New and revised course proposals for 2026-27; New catalog copy for 2026-27; and New department, program, major, or minor proposals
DUE OCT 17
 
Resident Faculty Position Requests for 2026-27 start
DUE OCT 17
(requests for the following year accepted on a rolling basis)
 
T3 Position Applications: Letter of Intent DUE OCT 10
Notification by NOV 3
Full applications DUE DEC 15
 
 

Annual Assessment for Academic Programs DUE SEPT 15

Course & Staffing Plan Worksheet DUE OCT 17

Capital Projects Requests
DUE DEC 8

 for 2026-27
DUE DEC 8

& Grant Reports
DUE JUNE 30
 
2024-25 Sabbatical Reports
DUE SEPT 15
 

DUE DEC 15
 
Assoc. Professor/5th Year Review submitted
DUE SEPT 1
 
Pre-Tenure Review submitted
DUE SEPT 15
 
Promotion to Full Professor Review submitted
DUE SEPT 30
 
Tenure Review submitted
DUE OCT 15
 
Tenure-track 1st Year Review submitted
DUE DEC 15
 
Dean shares AC letters with Assoc. Prof./5th Year Review candidates
BY DEC 15

Spring Semester 2026

APC Department/Program Faculty Tenure & Promotion

Advising week deadline for new/revised Fall 2027 course proposals
DUE FEB 13

Minor revisions to courses or catalog copy
DUE MAR 30

Academic Affairs Budget DUE JAN 26

Equipment & Technology Requests DUE JAN 26

Summer Session 2026 Course Proposals
DUE FEB 2

NTT Performance Evaluation DUE MAR 2

NTT Contract Request
Form opens MAR 2

Faculty Annual Reports (T3 & FT NTT)
DUE JUN 30

for 2026-27
DUE MAR 16

for 2026-27
DUE MAR 16

& DUE JUN 30

   

NTT faculty submit promotion portfolios to Chair
DUE FEB 2

Dean shares AC letters with TTT Pre-Tenure candidates BY FEB 15

Chair submits NTT Promotion review
DUE MAR 2

Dean meets with TTT faculty to discuss 1st year reviews
BY APR 1

For 2026-27 TTT reviews: Notify the Dean's Office of intent to delay
BY APR15

For 2026-27 TTT reviews:

- Confirm Review Committee Members - Submit list of students and (if required) list of external reviewers

- Submit list of Oxy peers to write colleagues letters
BY APR 30

ADFA communicates NTT promotion decisions
BY MAY 1

Dean communicates Board-ratified, AC decisions to TTT Tenure & TTT Full Prof candidates
AFTER LAST BOT MTG in SPRING

 

Contact the Dean of the College
AGC Administrative Center

3rd Floor